Trip Cancellation Policy & Refunds

  • The minimum cancellation charge is $100 for weeklong trips and $25 for shorter trips.
  • Cancellation requests must be in writing and will take effect on the date they are received by the trip leader.
  • Cancellation charges vary from trip to trip. Anyone who cancels from a trip will be assessed cancellation charges per our contract with the vendors. Whatever the club does not recover, the person who cancels will lose plus the $100 minimum cancellation charge, however, the charges will not exceed the total cost of the trip.
  • Your trip leader will publish a schedule of dates and unrecoverable amounts as part of continuing communications.
  • A refund form must be submitted by the trip leader to the Trip Committee for all refunds. This includes refunds from cancellations and overpayments.
  • Refunds will be issued once the club’s recoverable costs are determined less the $100 cancellation charge

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